Smash Invoices: Gmail & Outlook Web

Standalone invoicing in Gmail and Outlook on the web: voice quotes, email scanning, PDF export, catalog pricing — or one-click sync to QuickBooks & Xero. You're already in your inbox. Your quotes and invoices should be too. Requires Gmail or Outlook on the web in Chrome or Microsoft Edge. Not compatible with the Outlook desktop app for Windows or Mac. Most billing, estimating, and quoting tools force you to leave your inbox, open another platform, copy-paste everything manually, and pay a heavy monthly subscription. SMASH lives cleanly inside your Gmail or Outlook Web sidebar, turning an incoming customer email, a quick voice note, or an attached PDF Purchase Order into a priced, professional document in under 60 seconds — without switching a single tab. For business operators sending 5 quotes a week or 50, the time saved compounds fast. With your pricing database set up, an attached PDF converts into a full, tax-compliant, branded invoice in around 8 seconds flat. ⚡ TRY IT NOW — NO SIGNUP REQUIRED Experience immediate value. Install the extension and try our Voice or PDF quotation engines immediately on real files with zero signup walls, zero login friction, and no credit card required. Run local tests directly inside your inbox to see it in action. When you are ready to download a tax-compliant PDF, generate live client payment links, or sync directly to QuickBooks or Xero, simply create your free account in one click to save your progress. 🎭 THE DUAL-MODE ARCHITECTURE SMASH is uniquely engineered to adapt entirely to how you run your business: • THE COMPLETE STANDALONE SYSTEM: Don't want to pay $30 to $50 a month for heavy accounting software just to send a few client invoices? SMASH works 100% independently as your default billing infrastructure, complete with a built-in catalog database, automated taxes, professional PDFs, read receipts, and direct Stripe card processing. • THE INGESTION POWER-TOOL: Already run your business on QuickBooks Online or Xero? SMASH acts as a high-powered background automation layer. It extracts emailed PDF purchase order details, matches the job request to your live accounting SKUs, drafts the invoice, and pushes it to your ledger in one click. 🧠 WHAT SMASH SOLVES: THE POWER ENGINE • 8-SECOND PDF & SKU INGESTION ENGINE: Stop acting as a human API connector, manually re-keying hundreds of line items from rigid PDF attachments into Xero or QuickBooks Online. SMASH reads attached PDFs natively inside your browser, extracts customer data, and uses an intelligent matching engine to instantly cross-reference raw vendor descriptions against your live internal SKUs. No manual typing, no "Alt-Tab fatigue," and zero costly decimal errors. • SUBSCRIPTION PAYWALL FATIGUE: You shouldn't have to rent expensive accounting platforms just to bill a client. If you are escaping rising software paywalls (like Wave's platform changes), SMASH gives you a beautiful, independent billing setup natively inside your inbox for zero recurring platform bloat. • REAL-TIME READ RECEIPTS: Stop chasing blind. Every invoice and quote sent via SMASH comes with real-time read receipts. You see exactly when they opened it—no more wondering if your mail hit the spam folder. • INSTANT CLIENT APPROVALS & PAYMENTS: Clients receive a clean, live link where they can review the quote, approve it with a click, and pay securely by card via Stripe instantly. No printing, no phone calls, and no waiting around on manual bank transfers. • PAINLESS BOOKKEEPING: If you use legacy software, a single click pushes the completed invoice straight to Xero or QuickBooks. Your ledger stays perfectly updated without you ever opening a financial dashboard. 🛠️ PACKAGED FEATURES • Works in Gmail and Outlook on the Web: Same sidebar workflow whether you use Gmail, outlook.live.com, outlook.office.com, or Microsoft 365 web mail — in Chrome or Microsoft Edge. • Native PDF-to-Quote Parsing: Instantly reads attached PDF Purchase Orders or RFQs in Chrome, transforming messy text lines into branded, itemized documents in 8 seconds flat. • Fuzzy SKU-Matching Logic: Instantly pairs unstandardized email keywords or PDF parts with your internal database pricing catalog or our built-in library. • Intelligent Email Scanning: Automatically reads incoming job requests in the sidebar and extracts names, addresses, and scopes into structured quotes. • Voice Input Engine: Describe the job out loud on-site; SMASH translates it into itemized line items instantly right inside the sidebar. • 2,250+ Materials Catalog: Trade and service items pre-priced and ready to deploy across AU, NZ, US, CA, and UK out-of-the-box. • Customer Approval Portal: Clients review and sign off on quotes digitally via a secure live link with no login required. • Stripe Card Payments: Accept credit and debit payments directly through the client's live invoice link. • Live Tracking & Read Receipts: Receive instant visual tracking updates the moment a customer opens your document. • One-Click Ledger Sync: Full background push integration with Xero and QuickBooks Online via clean, official OAuth 2.0. • Universal CSV Export: Seamlessly download files completely compatible with Wave, FreshBooks, MYOB, Sage, and Zoho. • Professional Branded PDFs: Clean layouts featuring your custom logo, personalized terms and conditions, and automated calculations. • Localized Global Tax Engine: Flawless, automated calculation rules for GST, VAT, and US Sales Tax based on your local business settings. 💳 PLANS • Free Early-Access Tier Available: Get 5 invoices a month to feel SMASH on real, live jobs. No credit card required to get started. • Premium & Solo-Operator Plans: Start at $14.99 AUD per month. At that price, recovering just two hours of admin per month completely covers the cost. Most users save that in their first week. • Limited Founding Member Tier: Ask about our early-bird Lifetime Licenses to permanently lock in standalone features or accounting sync tools with zero recurring monthly fees. ❓ FREQUENTLY ASKED QUESTIONS Do I need Xero or QuickBooks to use SMASH? No. SMASH works as a fully featured, standalone quoting and invoicing tool. It manages your items, tracks clients, creates PDFs, and processes payments entirely on its own. Xero and QuickBooks sync is an optional power-tool addition available when you want it — not required to get started. Can I use Outlook instead of Gmail? Yes — Outlook on the web in Chrome or Edge (outlook.live.com, outlook.office.com, and Microsoft 365 mail). Open the email → Scan email → Quote from email → Copy Email, same workflow as Gmail. Does this work with the Outlook desktop app? No. SMASH is a browser extension. It works when you open mail at outlook.live.com, outlook.office.com, or Microsoft 365 web mail in Chrome or Edge. Open Outlook in your browser, not the installed desktop app. How does the PDF and email parsing work? SMASH reads the email payload or attached PDF natively inside your secure sidebar sandbox. It extracts the client's order profile, identifies the raw line items, and instantly maps them to your internal inventory SKU codes. The perfect draft document is ready to validate in 8 seconds. Can I use this to completely replace Wave Invoicing? Yes. If you are looking for a streamlined, lightweight alternative to escape platform changes, SMASH operates as an independent standalone system, giving you matching billing and Stripe capabilities directly inside Gmail or Outlook Web. Are my clients forced to create an account to pay me? Not at all. They receive a standard web link accessible on any device where they can sign off on quotes or complete payments via Stripe in seconds. Is my financial and email data secure? Absolutely. Your local parameters, catalog files, and tokens are safely isolated within your browser storage sandbox. Xero and QuickBooks connect exclusively via official, bank-grade OAuth 2.0 pipelines. Voice inputs are instantly converted to plain text locally — no audio is ever logged, stored, or shared. Financial data is never shared with third parties.